Running a successful organization requires keeping credible financial records, engaging your members, and maintaining accurate membership data.
To provide this, it’s critical to invest in reliable software. QuickBooks and member management system AMO allow you to simplify tasks and concentrate on your mission.
Can Your Organization Do Without QuickBooks or Similar Financial Software and a Membership Management System?
Perhaps, but probably not without having big challenges.
Traditional accounting procedures often involve the use of labor-intensive, outdated spreadsheets. And while great, accounting platforms like Quickbooks or Xero help you report on specific transactions and do reconciliation, but they aren’t built for membership management. Systems like QuickBooks enable you to have a standardized chart of accounts, manage your credit cards and checking accounts, etc., but you will need a membership management system to automate, provide self-service to members, and import transaction data such as dues, donations, and pledges.
Integration and automation ease operations
With a membership management system, tracking dues, donations, event registrations, etc. are no longer manual, error-prone tasks. Systems like AMO can help automate the billing and collection of different types of revenue for your group. Connecting that data to Quickbooks enables you to manage the day-to-day tracking, reconciliation, and accounting information in a way that is standard for accountants. Quickbooks is a good starting point for a small to medium-sized association and AMO combined with Quickbooks is an affordable one-two punch that enables automation and self-service for members with the information you’ll need to prepare taxes and provide detailed accounting reports to your board.
This gives you a customized accounting and member management solution.
Credible Reporting
Associations and nonprofits thrive on the transparency and credibility of their reporting. QuickBooks and the right membership management system will enable you to generate customized reports tailored to meet the needs of all your stakeholders.
Cloud-based Solution
You can curate a database that stakeholders can access or update from different locations.
A user-friendly interface
User-friendly resources enhance efficiency. The platform allows users to seek support and give provide instructions without hitches.
Types of Nonprofits That Use QuickBooks
Different types of nonprofits use QuickBooks, including:
- Those that send their expenses and balance sheets to an outsourced accountant
- Traditional organizations such as associations, churches and NGOs
- Those without a centralized office seeking secure and scalable data storage solutions
- Those with taxation requirements such as UBTI and IRS that must track all income and expenses
Choosing the Best Plan for Your Nonprofit Association
The pricing and plan options show that you can choose between a monthly and an annual plan. You can test drive your plan on the free 30-day trial before committing to payment.
The Simple Start Plan for Quickbooks
This plan is for startups and costs $17 per month, but you can get it at the discounted price of $8.50 for the same duration. The package costs $183.60 per year. This basic package will offer you a limited array of services. These include tracking VAT, income and expenditures, connecting to your bank, and customized quotes and invoices. It allows one user and an accountant.
The Essentials Plan for Quickbooks
This plan offers versatility at $26 a month, but you can get it at a 50% discount. It costs $280.80 per year. This package covers all the daily processes of running an organization. It includes everything in the Simple Start Plan along with employee management and report generation. It allows multi-currency transactions and can accommodate three users besides the accountant.
The Plus Plan for Quickbooks
The premium plan costs $18 monthly, a 50% discount on its usual rate of $36. It’s $388.80 per year. It offers versatility and scalability as it allows five users and accountant access. Along with the benefits included in the first two plans, it manages budgets and tracks recurring transactions. It also develops a database after tracking projects and locations and tracks inventory.
Value for Money
A subscription to any of the plans comes with free customer support and free Android and iPhone apps. You get access to bank-level secure cloud storage for your data. Accountant access allows you to share books with an accountant. You also get unlimited access to invoices and financial health reports.
Integrating QuickBooks with your Member Management System
To get the most out of your accounting and membership management, consider AMO. AMO is cloud-based association management software that centralizes dues, events, and communication.
Pairing QuickBooks with AMO enables you to develop a portal for invoicing, collecting dues, renewing memberships, keeping secure member records, and much, much more!
Grow Your Organization With The Best Software
Schedule a demo to learn more about how AMO and QuickBooks can work together.