Welcome to September’s edition of Wednesday Roundup! This month we’re talking about ways to save time using your association management software. Today’s post focuses on all membership managers favorite to-do – membership dues! We’ll talk about reasons why you need an AMS to effectively collect and process dues and a few hacks to improve your productivity.
Membership Dues – Building Blocks of Association Revenue
Do you spend hours processing your membership dues? Do you dread renewal season? We get it – managing membership dues on top of your other admin duties can be exhausting and time-consuming. Despite the tedious workflow of dues collection, we all know this process is an essential component to a healthy revenue stream.
4 Ways to Use Your AMS to Save Time Processing Membership Dues
One way membership managers can save time when collecting and processing dues is by utilizing their association management software. If you’re not already using a program like AMO, it may be time to invest. Not sure where to start? Here are 7 Steps to Finding the Perfect AMS.
Association management software usually includes modules specifically for dues management. Tie your membership types to specific dues types so the system knows exactly how much to charge each member based on the details in their record. By configuring these details ahead of time, you empower the system to work for you. Track what a member owes, when it’s due and if they’ve missed a payment all with a few clicks. Let’s work through the details below.
1. Automatic Dues Notification Campaign
One way to leverage your AMS solution is by using an automatic dues reminder function. Simply, a workflow of emails automatically sent out to your members according to their paid-thru date.
It’s likely that most members aren’t purposely missing their payment, they probably just forgot. Equip them with frequent reminders using the notification workflow. This campaign will increase renewals across the board.
2. Reports on Expired Members
After the renewal period, use the reporting tool to pull a list of members who haven’t paid yet. Reach out to them personally to invite them back to your group. The reporting function eliminates the tedious, manual task of searching for expired members by pulling an aggregate report in a matter of seconds.
3. Payment Power to the Member
Give members the ability to login to their account and pay their membership dues without your intervention. Members like the convenience of paying online with their credit card. Now, not only are you providing more appealing options to your members but you’re also saving yourself time.
4. Never Miss a $ with Integrated Accounting Software
Many AMS solutions offer integrated accounting solutions so you can securely transfer financial data from one platform to another. This automated relationship allows you to quickly visualize how much revenue comes from membership vs. events. vs. your online store and so on.
Managing your membership dues doesn’t have to be a stressful experience. Use your AMS to consolidate tasks, automate tedious processes and empower your members. Not sure how to get started? Take our system for a test drive and see how easy it can be.
