Do you ever leave a meeting feeling like nothing was accomplished? Or that the purpose of the meeting was completely unclear? This feeling isn’t uncommon. Despite a managers efforts, there always seems to be one person that derails the conversation. If you’re in this situation more often then not, meetings can become a dreaded experience.
Despite this seemingly universal issue, meetings are still an important part of your management strategy. In-person meetings are generally more productive than long email chains and they provide a space for discussion and clarity.
To help your meetings be more productive, we’re analyzing how people’s personalities can explain their professional behavior. Not only will this knowledge help you understand their actions but also give ways to combat their habits.
“Talkative Tim” is someone who has an opinion about everything. And while his participation can be helpful at times, he tends to take over the conversation and waste a lot of time.
How to combat: Instead of letting there be a free-for-all discussion, give each person a designated opportunity to speak. If “talkative tim” exceeds his allotted time, politely ask him to let other people talk.
Everyone has an Eeyore in the group. They’re quick to say no, have zero energy, and lack a positive attitude. This type of personality is draining to everyone in the meeting. It’s especially challenging when discussing new ideas or taking on difficult projects.
How to combat: If you feel the negative ora of “Exhaustive Eeyore” taking over, try your best to keep it light. Acknowledge their concerns then explain your reasoning and why it’s best for the association.
Procrastinators aren’t usually disruptive in meetings – their actions (or lack there of) actually cause more problems outside of meetings. Their lack of drive on projects and initiatives delay deadlines and can actually end up costing your group more money.
How to combat: Go over deadlines and to-dos at each meeting. Create urgency by setting short-term goals and rewarding individuals who meet their goals.
Dreamers are great for idea generation; however, they can fall short on execution. Their mind is filled to the brim with ways to improve your group yet they can’t seem to narrow the lens to actionable steps.
How to combat: Though you don’t want to stifle dreamer dan’s ideas, you also want to remind him to be realistic. After you acknowledge their innovation and creativity, ask for a plan of action.
Meetings don’t have to be a waste of time. Accomplish tasks and increase productivity by recognizing your colleague’s strengths and weaknesses. Come prepared to combat their bad habits and reward their good ones.